SHOWCASE Instructions / PROCEDURES
Timing
Check-in
The Showcase
Judging and Prize Ceremony
And the most important thing of all is, have a great time!
- We will be able to start setting up for the show at or after 3:30p on May 21.
- Depending on how much time you need you may start setup anytime after
Check-in
- When you arrive to start setting up please checkin with our parent volunteers, and/or event organizers
- Once checked-in each participant will be assigned a table, and provided a placecard with their name, project title, and category.
- Each participant will also be assigned a number representing the order in which projects will be judged.
- Each participant will have their own table, with a black tablecloth. This table can be decorated any way your child wishes. You can put anything on the table that does not stain. If you think something might stain, then please put down a protective cover such as a plastic sheet or canvas, etc.
The Showcase
- In order to ensure everyone has time to showcase their project and view showcases of other projects, each table will have a number.
- The first project to showcase will be assigned #1 and they will have a few minutes to present their project and answer any questions from the judges, before we move to #2, continuing until all projects have had their time to showcase.
- Before and/or after their turn, participants can either choose to stay at their table and answer any further questions from show attendees, or they can leave their table to watch the next showcase, get food, etc.
- Organizers will announce the showcase numbers that are up next, and at that time we need all participants in that group to be ready with their presentations.
- If you are not present when it’s your turn, we may need to move to the next project in order. If there is time to go back after we will, but please pay attention to what number is currently presenting, so you don’t miss your turn!
Judging and Prize Ceremony
- Each participant, during their showcase time, will have a few minutes to present their project to a judge, and then another few minutes for the judges to ask any questions they have.
- Judges will be looking at how your idea is presented, how well you know and show interest in your topic, and how creative your project is.
- At the conclusion of the showcase presentations, the judges will confer and then the organizers will announce when judges have chosen their winners.
- Organizers will let everyone know when we will begin our award ceremony
- At the time of this writing we expect there to be 1st, 2nd and 3rd prizes for each age group (this is subject to change and may depend on # of participants, etc)
- Once prizes have been given out, we will have closing remarks and then end the event.
And the most important thing of all is, have a great time!